When you are using a PC or a Mac in your office, adding a printer to the set up would also be a great idea. It is such a tiresome and very time consuming work if you have to run to the local printer each time you want to print out a few pages.
On the other hand, you might also be having a printer but you don’t use it frequently. Well, it will become a burden to keep it in terms of maintenance costs. Of course, if you don’t want your machine to bring problems when you want to use it, you just have to maintain it, right? Yes, and with that said, regardless of what printers you are using, below are some maintenance tips that will help you keep your printer in a great shape. You can also learn more about industrial printers at ATD UK.
Clean the print head
It is always recommended that you clean the print head at least once in each month. Do not try to clean the print head while it is still attached to the printer. You need to take off the cartridge and then clean the print head using warm water.
Also, do not try to use alcohol or wet tissues for cleaning the print head. Anyway, after you are done with the cleaning, just leave it for a few minutes and let it dry completely and then fix it back. You can also see this link on how to clean the print heads https://www.lifewire.com/clean-printheads-2769007.
Cleaning the insides
This is also another important point to note and this should be done on a regular basis. You shouldn’t be waiting until the layers of grim and dust start to form. This will automatically affect your printer’s operation.
When wiping away the dust, it is best advised that you use a lint-free cloth which are a bit moist. Also, you need to be gentle with the printer when cleaning the parts as you risk damaging the machine if you apply too much force.
Instead, use moistened Q-tips and soft bristles when cleaning the stubborn corners full of grime. Compressed air can also be used to blow away the accumulated dust. A pressure controlled vacuum cleaner can also be used.
Check under the printer’s hood
When cleaning, most of us usually focus much on the toner cartridge. Well, you must also notice that a printer has other important parts too that needs to be cleaned for it to operate efficiently.
This is why you need to check under the hood and see if you could find any broken or jammed parts. Most of the printers nowadays come with some built-in diagnostics that allows them to show you if there is a problem somewhere.
You need to pay close attention to these indicators and take necessary actions towards it so as to prevent further damages. You also need to make sure that you have a maintenance kit as it can help you to clean the parts which are prone to attracting residual ink and dust.
Choosing the right refill
The refill cartridges might be a bit expensive and as a result most printer owners are often tempted to go for cheap cartridges that are available in the market.
Well, you should be more careful not to interfere with your ink cartridges or the toner. You only need to use the recommended correct cartridges as they also help in maintaining the printer and keep in a good working condition.
With low quality cartridges, you will be risking to destroy your printer’s hardware. If you also get a low quality inkjet, you will most likely be getting poor printing too. Be careful and use high quality cartridges or the toner as this also determines the working condition of the printer.
Careful when replacing cartridges
It is also an important thing to exercise a bit of caution when replacing the cartridges. Of course this is something that you will be faced with on numerous occasions so it is wise if you get to read the user manual so as to learn more on cartridge replacement.
You need to be extra careful with the cartridges as any interference might lead to poor quality printing. You can also look for a good quality cartridge that is not that much delicate to handle.
Replacing the cartridges before they dry up
It won’t be a good thing if you wait until the cartridges goes completely dry. Printers usually have a software that will often notify you when you are having low cartridge levels. Do not ignore this warning and ensure that the cartridge is replaced before you completely run out of ink. With a dried up cartridge, you also run the risk of wearing off your printer head.
Turn it off when not in use
I believe this is quite a straightforward point. If you are not using the printer or if you are not going to use it for some time, it is advised that you turn it off. Printers usually produce much heat when they are left on for longer periods of time.
While the printer is on, the cartridge can be dried up by the printer head and this can in turn result to clogging of the header. You can also be facilitating the wearing and tearing of your printer if you leave it on for a long time.
This is why you need to always remember to switch the printer off, every time it is not being used.
Use the printer regularly
Did you know that using your printer regularly is also another way of maintaining it? Well, this can also help you to keep your cartridges from drying up. This is why you need to be printing a few pages, maybe like 2 to 3 pages on a regular basis just to help your printer stay in top shape.
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Every equipment in your office is always important and has a role to perform. Maintaining them and keeping them in good working condition is a great move as this might also help in increasing the productivity of your office. You can also see other maintenance tips here.